The Giving Gaming Initiative, INC.

Privacy Policy

GGI Privacy Policy Information page

1. Introduction

Giving Gaming Initiative, Inc. (“GGI,” “we,” “our,” or “us”) is committed to protecting your privacy and safeguarding the personal information you share with us. As a federally recognized 501(c)(3) nonprofit and a charitable organization under Georgia state law, we follow strict federal and state compliance standards regarding data protection, donor confidentiality, and responsible information handling.

This Privacy Policy explains how we collect, use, store, and protect your information when you participate in GGI programs, gaming events, educational activities, or membership services, or when you interact with our digital platforms.

Your trust fuels our mission—and we work every day to protect your privacy as we level up philanthropy, gaming, and community. Donor confidentiality and responsible information handling.

2. Information We Collect

We collect information only when necessary to operate our programs, maintain safety, and provide services. This may include:

A. Personal Information
  • Name, email address, phone number
  • Mailing address or billing address (for donations or event registration)
  • Age or demographic information (when required for youth programs)
  • Emergency contact information (for certain events)
B. Participation & Engagement Data
  • Event registrations and attendance
  • Gaming tournament participation
  • Membership activity and preferences
  • Volunteer sign‑ups and service hours
C. Technical & Digital Information
  • Cookies and website analytics
  • IP address, device type, and browser information
  • Interaction data from our website, forms, or member portal
D. Donation & Payment Information
  • Donation history
  • Payment method (processed securely through third‑party payment processors)
  • Tax‑deductible contribution records

GGI does not store full credit card numbers and does not sell or trade donor information.

3. How We Use Your Information

We use your information to:

  • Provide access to GGI programs, events, and membership services
  • Communicate updates, confirmations, and organizational news
  • Maintain safety and compliance for youth and family programs
  • Process donations and issue tax‑deductible receipts
  • Improve our website, events, and user experience
  • Protect the integrity of our gaming and educational environments

All data usage aligns with IRS nonprofit compliance standards and Georgia state privacy requirements.

4. How We Protect Your Information

GGI uses multiple layers of security to safeguard your data:

  • Secure encryption for digital forms and payment processing
  • Strict access controls limiting who can view sensitive information
  • Regular system monitoring to prevent unauthorized access
  • Confidentiality protocols for staff, volunteers, and contractors
  • Secure data retention and disposal practices

We maintain administrative, technical, and physical safeguards consistent with nonprofit best practices.

5. Cookies & Website Tracking

Our website uses cookies and analytics tools to:

  • Improve site performance
  • Understand visitor engagement
  • Personalize user experience
You may adjust your browser settings to disable cookies at any time.

Giving Gaming Initiative, Inc. (GGI) – Privacy Policy

6. Data Sharing & Third‑Party Services

GGI does not sell, rent, or trade personal information.

We may share limited data only with trusted third‑party service providers who help us operate our nonprofit, such as:

  • Payment processors (e.g., Zeffy)
  • Email communication platforms (e.g., Mailchimp)
  • Event registration systems
  • Website hosting providers

These partners are required to maintain strict confidentiality and security standards.

7. Donor Privacy & Confidentiality

GGI protects donor information in accordance with IRS charitable regulations. We do not:

  • Sell donor lists
  • Share donor information outside required legal or accounting purposes
  • Publish donor names without consent (except where legally required)

Donors may request anonymity at any time.

8. Youth Privacy & Safety

Because GGI serves youth and families, we follow enhanced privacy protections:

  • We collect only the minimum information needed for safety and participation
  • Youth data is never shared publicly
  • Parent/guardian consent is required for minors
  • Staff and volunteers follow strict confidentiality and safety protocols
9. Data Retention

We retain information only as long as necessary to:

  • Provide services
  • Meet legal, tax, and audit requirements
  • Maintain accurate organizational records

When data is no longer needed, it is securely deleted or anonymized.

10. Your Rights

You may request at any time:

  • Access to your personal information
  • Corrections or updates
  • Removal from mailing lists
  • Deletion of certain data (unless legally required to retain)
  • A copy of our donor confidentiality policy

Requests can be made by contacting us at: info@givinggaming.org

11. Policy Updates

GGI may update this Privacy Policy to reflect changes in programs, technology, or legal requirements. Updates will be posted on our website with a revised effective date.

12. Contact Us

For questions about this Privacy Policy or your personal data, contact:

Giving Gaming Initiative, Inc. (GGI) Email: info@givinggaming.org Website: www.givinggaming.org EIN: 33‑3034210 Georgia‑registered charitable organization